Hospital Management System Project For Final Year Students

Now, let us discuss how to create a HMS or Hospital Management System for your final year as a computer science student. We will see this with the help of the steps representing the Software Development Life Cycle (SDLC.)

So, let us discuss it below!

Step-1 Requirement Gathering and Analysis:

The first step when you have decided on a problem statement is to conduct research. Proper research about the hospital management system and all the entities related to it will help you to develop it in a better way. 

You must know what are the requirements of your problem statement and research about the challenges in the existing system. At this point, you can define the use cases, features, modules, technologies, and scope. 

At this stage, you need to focus on your target users and understand their needs. For instance, understand the ease of billing and access to patient care or reports. For the administrative staff, a requirement can be allocation and tracking of treatments and safekeeping of hospital records.

You also need to keep in mind security and policies in mind while developing your HMS. For example, consider how to add in considerations about the HIPAA compliance and other such challenges as well to safeguard hospital records and patient data. 

Step-2 Start Designing Your Hospital Management System

Now, it is time to start designing your Hospital Management System (HMS.) You need to decide on specific features and the type of Hospital Management System that you are building. 

There are different kinds of hospital management systems, some may focus on the administrative parts, while some may also focus on the financial tasks or the tasks to handle the employee information. 

When you have selected a particular system, you need to define the entities and their relationships with each other. Here, you need to pay attention to what problem you are solving and what features you need to add as well. 

A simplified ER Diagram given below that will tell you about the entities and attributes that you can use in your final year project of HMS.

A basic Hospital Management System consists of the following entities: 

• Patients
• Doctors
• Administrative staff
• Medical record
• Appointments/Schedule

Below is a simple Data-Flow Diagram (DFD) for your Hospital Management System that will help you understand how the process take place in a healthcare management system. 

Here is an explanation of the processes taking place in the hospital management system-

• Patient Registration

  As the patient is admitted to the hospital, the system registers them using their basic information and medical history. 

• Appointment scheduling

  Then, their consultation appointment is scheduled as per their requirement and the confirmation is sent to both the patient and the doctors

• Treatment

  The consultation and diagnosis take place. 

• Record updation

  Based on the appointment, the necessary prescription and patient records are updated in the system. 

• Bill generation

  A suitable process for billing is initiated and updated in the system.

• Payment

  The payment for the treatment is made by the patient. 

This was a basic outline for a hospital management system. You can expand this software by adding the employee or staff management features and insurance validation features as well. 

Step-3 Hospital Management System Development

Finally, it is time to code! You can build your software using the technologies of your choice, however, for this article, we will tell you how to develop a hospital information management project in web development. 

As we know, every website will have two wings, one will be the Front End & another will be the Back End. We will discuss those wings for this project.

• Front End Outline

  The front-end development of any project helps to do a makeover in your project face. It creates a user interface (UI) that is the part that the users interact with and are able to see. It is necessary to keep your UI aesthically pleasing, while at the same time you should also focus on the User-Experience (UX) of the hospital management software. So, you should take care of the front face of your project. You can use the HTML, CSS & JavaScript languages to do the proper implementation.

CSS adds in styling to your website or web app, while JavaScript adds in dynamic features. React JS is one of the popular JS frameworks that you can use in the implementation of your front or UI.

• Back End Outline

  The back end will be the storehouse of your project. Your codes & connections to different applications will be done there. In hospital management projects, there should be some database to store the data of patients. 

Now, the development of the database along with Java or Python programming language will be the back end. You need a Database Management System(DBMS) to store all your patient information or other health records. 

For this, we advise you to use a relational database like MySQL. It can be easily integrated and offers data integrity as well. 

The back end will help to do all the major operations in the project. The main logic of your software is written in the backend. Integrating your MySQL database will help you with easy storage and retrieval of data as well.

So, while developing the hospital management project, you should first develop the back end with the imagination of the front end. You first imagine what entities or modules will be required in the front end. And then start developing the back end as per the requirement.

Now, we will make a list of programming languages or components that will play an essential role in the development process. Some of them might be optional for your case, but those are will still important.

Let us now see some modules that you can add to your project. Read below to know!

The Modules Involved In the Hospital Management Project:

Now, it is time to discuss some of the important modules present in the hospital management project. Modules are those elements or individuals which you need to take care of while developing the project. You should provide some space for them in the project.

It will be clearer when we discuss each & every module present in the hospital management project.

• Admin Module:

You should develop your project such that the admin module gets the highest power among any of the modules. The admin module might be handled by the manager of the hospital or the owner of the hospital. An admin module gets permission to visit every document in every department of the hospital management project. If any unethical happens in the hospital, the power of suspension will be present in the hands of the admin.

• Registration Module:

Now, it is the second most important module in this project. Registration is the core purpose behind the development of the project. Any patient or any client can create an account on the hospital server. And they can get the service at their home. You can expand the wing more by adding some more features. Like one individuals can order medicine from the hospital store or ask for any test from their home.

For developing this module, you should have some real-life sense. You should add details to the registration page of the users. While registering, you can ask for the DOB, Gender, Name, Age, etc. This is going to increase the database of the users. In the future, you can add some more specifications to this part.

• Reception Module:

It is the third most important module. You might wonder why there is a need to get the reception module in the project. The need comes from the two fields. Suppose, some old aged person needs to get the same facility from the hospital. But they don’t even have the Smartphone in their hand. So, how they can create an account on the server?

For them, the reception module will do the work. They can make a call to the reception & the receptionist can develop an account on behalf of them. Again the reception module will help to make a connection between the patient & hospital management.

The receptionist will collaborate with the accounts department of the hospital along with the patient family. In this way, the whole project will rotate around the reception module.

• Doctor Module:

In any hospital, several doctors will be available. Some doctors specialize in any of the branches of medicine. This module will help to get such data present in the system. Through this process, the receptionist module can check the availability of the doctor & make appointments.

The same data will be available in the accounts of every user. So, they can manually choose a date from the calendar present on the server & book an appointment with the doctor. Also, if needed, you can introduce the inline payment system for getting the appointment.

• Patient Module:

It is one of the largest modules in this hospital management project. This module will be activated when a patient is admission to the hospital. The initialization of this module can be done by the hospital authority or receptionist only.

This module will save all the patient data on the server. Whatever the test has been done will be saved. And those data will be available again inside the account of the patient’s family. For innovation purposes, one Chabot can be implemented to have a conversation with the hospital administration about the health issue of the patient.

Along with these five modules, you can develop some more new modules in the project. Like, you can develop one module for the accounting department. One module can also be developed for the medicine store of the hospital, etc.

Step-4 Test Your Hospital Management System

After you are done with the coding part and have integrated the frontend with the backend, it is now time to test your software. Testing is an extremely crucial step in the software development process.

You need to put out a hospital management system software that is bug-free and helpful to your target users for your software to be efficient and effective. Therefore, this phase is highly important. 

You can perform unit testing at first, i.e. testing each module or component individually to get rid of any bugs. This can be followed by an integration testing technique, where you can verify whether all the modules are working effectively with each other or not. 

There are various testing techniques that you can use in this step through which you can get to know where your system lacks and how can you improve it before finally deploying it in the next step. 

Step -5 Deploy Your Hospital Management System

You can host your final year project now or even deploy an MVP at first to see how it is being adopted. When you have successfully deployed your hospital management system, 95% of your job is complete!

But, what about the remaining 5%? Well, this will be covered in our next step. Keep reading to know more!

Step – 6 Maintain And Update Your Software  

You might be thinking that now that your system is deployed, what else is left? Well, you need to constantly update and maintain your software so that you don’t face any security issues and bugs later on. 

You also need to stay consistent and keep on improving your hospital system based on the feedback of the users and new requirements. Releasing new versions of your hospital management system and updating it after a certain period will help you to enhance the performance of your project. 

Let us now see some of the benefits of creating a hospital management system. Keep reading to know more about today’s topic!